Closeout Agent · for staffing teams

Stop chasing timesheets. Close out shifts the same day.

AI for staffing. HyperTrack agents talk to your workers and facilities, resolve disputes, and close out every shift the day it ends.

Built on 1M+ shifts of location intelligence.

See it work →
Maria · Worker · 4:12 PM
I left at 4:12, was helping shut down the dock
SMS · Maria → Agent
Agent · 4:16 PM
Got it. Confirming with Maxwell now…
SMS · Agent → Maria
Closeout Agent

Closeout Agent

Agent → Maxwell · Facility · 4:19 PM
Maria Santos clock-out confirmation Maria says 4:12 — can you confirm via cameras?
Email · Agent → Maxwell
Maxwell · Facility · 4:22 PM
Cameras show her at dock til 4:10. Call it 4:12.
Email · Maxwell → Agent

Reconciled · 8h 12m · $176.40 · Approved

12 minutes total · No human involvement

Ops trusted — no intervention needed.

EWE
ShiftKey
Reach
LEAD
Traba
Nursa
Jobox
RigUp
Wonolo
Gigable
PagarBook
Integralytic
PartRunner
Sunderstorm

What it handles

Every shift, closed out — automatically.

Edit the rules in plain English. The Closeout Agent talks to workers, facilities, and operators across every case it encounters.

01 · Pre-shift signal

No-Call No-Show detection

Pre-shift signal · early visibility into at-risk shifts.

Webinar

The Secret to No-Show Detection

Watch webinar replay →

02 · State-aware closeout

Time & Attendance

SMS-based · state-aware (CA, etc.) · audit-ready · meal-break, missing clock-out, worker-facility conflicts.

Webinar

Resolving T&A Disputes for Travel Nursing

Watch webinar replay →

03 · Same-day reconcile

Payment Disputes

Reconcile worker × facility × location · finalize payout same-day.

Webinar

How AI-Assisted Ops Solves Payment Disputes

Watch webinar replay →

How it works

The agent talks to everyone. So you don't have to.

One use case shown short. Worker disagrees with facility on clock-out time. Agent reconciles in 12 minutes — no human in the loop.

  1. 4:12 PM
    M

    Maria · Worker SMS

    "I left at 4:12, helping shut down the dock."

  2. 4:16 PM

    Agent SMS reply

    "Got it. Confirming with Maxwell now…"

  3. 4:19 PM

    Agent emails facility

    "Maria says 4:12 — can you confirm via cameras?"

  4. 4:22 PM
    T

    Thomas · Facility confirms

    "Cameras show her at dock til 4:10. Call it 4:12."

Reconciled · 8h 12m · $176.40 · Approved · 12 minutes total · No human involvement.

"The agent has three sources of truth — what the worker says, what the facility says, and where HyperTrack saw the worker actually go. When two disagree, the third settles it."
See the full walkthrough →

Why it does that

Edit your agent in plain English. No code.

Every Closeout Agent runs on a rulebook your team writes. Plain English. Line-numbered. Editable in chat. The agent obeys the rulebook every shift.

Your rulebook · Reconciliation · §3.1 Cross-source verification

001When worker-reported and facility-reported clock-out
002times differ by more than 5 minutes, the agent must
003verify with at least one additional source before
004reconciling.

Try a plain-English edit

Why we can trust this →

How do you trust it

Add edge cases. Run them. Update the rulebook if anything fails.

You describe the cases you want to test — write them yourself or generate them automatically. The agent simulates each scenario end-to-end. If anything doesn't follow your expected behavior, update the rulebook and re-run. Once everything passes, you trust the agent on real shifts.

Try a scenario

Description

Worker app and facility time clock disagree by more than 5 minutes on the same shift.

Expected behavior

Agent reaches both parties, pulls a third source (HyperTrack location or facility cameras), and reconciles within tolerance. Final timesheet pushed to payroll.

Status Never Run
Run this on your shifts →

Customer stories

How leaders run shift work.

"This is, as you guys obviously already know, one of the biggest fundamental challenges of this whole freaking business that we're all in — how do you get accurate time tracking that everybody agrees on."
Ben Chapman

Ben Chapman

Product Leader, Nursa

Read the Nursa story →
"We are now able to track 100% of shifts. Workforce automation helps us deliver 98.3% fulfillment rate with high worker quality."
Akshay Buddiga

Akshay Buddiga

Co-founder, Traba

Read the Traba case study →
Nursa
Healthcare

Accurate time tracking everyone agrees on — shipped in a 30-clinician pilot, now operating company-wide.

Case Study →
Wonolo
Light Industrial

The Closeout Agent live for 10k shifts/month. 15% → 80% break confirmations.

Traba
Light Industrial

Tracks 100% of shifts. 98.3% fulfillment rate with high worker quality.

Case Study →
GigSmart
Light Industrial

Replaced thousands of monthly support tickets with proactive agent outreach to workers and businesses.

Indeed Flex
Light Industrial

Closed six-figure client payment deltas with an indisputable timesheet audit trail.

LEAD School
Field Service

Field sales and service performance accelerated via HubSpot + HyperTrack integration.

Case Study →
Sunderstorm
Field Service

Streamlined field sales ops with HyperTrack's HubSpot integration.

Case Study →
ShiftKey
Healthcare

A marketplace connecting healthcare facilities directly with licensed professionals for per diem shifts.

See all customers →

Run this on your shifts.

Your Closeout Agent. Your rulebook. Every shift, closed out.

Get started Talk to us →